Privacy Policy

For Participants Traveling to Hungary under the Future Skill Project (Erasmus+)

Effective Date: 2025. 11. 01.
Issued by: Dél-Alföldi Teleházak Egyesület
Email Contact: info@future-skill.eu
Website: www.future-skill.eu

1. Introduction

This Privacy Policy outlines how the Dél-Alföldi Teleházak Egyesület (hereinafter referred to as “we”, “our” or “the Association”) collects, uses, stores and protects the personal data of participants who travel to Hungary under the Future Skill Project funded by the Erasmus+ Programme.

We are committed to protecting your personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) (EU) 2016/679.

2. Data Controller

The Dél-Alföldi Teleházak Egyesület is the data controller responsible for the processing of your personal data related to the Future Skill Project activities conducted in Hungary.

3. Categories of Data Collected

We may collect and process the following categories of personal data:

• Identification data: Full name, date of birth, nationality, gender, mother”s name
• Contact information: residential adrress, Email address, phone number,
• Travel and logistical information: Travel dates, accommodation details, dietary or medical information (if provided voluntarily).
• Educational and professional data: education, CV, motivation letter, skills profile, previous Erasmus+ participation (if relevant).
• Photographs and video recordings: For project documentation, reporting, and dissemination activities (with prior consent).
• Health-related information (special categories): Only when necessary and with
• explicit consent, e.g., allergies, disabilities, or other relevant medical conditions.

4. Legal Basis for Data Processing

We process your personal data based on the following legal grounds:

• Article 6(1)(b) GDPR – processing is necessary for the performance of a contract (i.e., participation in the Erasmus+ project).
• Article 6(1)(c) GDPR – processing is necessary for compliance with legal obligations (e.g., reporting to Erasmus+ National Agency).
• Article 6(1)(a) GDPR – based on your informed consent (for optional data, such as photos or special needs).
• Article 9(2)(a) GDPR – explicit consent for special categories of personal data.

5. Purposes of Data Processing

Your data will be used for the following purposes:

• Managing your participation in the Future Skill mobility program
• Booking travel and accommodation
• Ensuring appropriate learning and living arrangements
• Complying with Erasmus+ administrative and reporting requirements
• Safety, insurance, and emergency contact purposes
• Project communication, dissemination, and publicity (with consent)

6. Data Sharing

We may share your data with the following entities, only to the extent necessary:

• Partner organizations involved in the Future Skill Project
• Travel and accommodation providers
• Insurance providers
• National Agencies managing the Erasmus+ Programme
• Hungarian and EU authorities (where legally required)
• IT service providers (email, cloud storage, management systems)

All partners are required to ensure an adequate level of data protection and to use the data only for the intended purpose.

7. Data Storage and Retention

Your data will be stored securely in both digital and (if necessary) paper formats. We will retain your personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by law (typically up to 5 years for Erasmus+ audit purposes).

8. Your Rights

You have the following rights regarding your personal data:

• Right to access your data
• Right to rectify inaccurate or incomplete data
• Right to request deletion (“right to be forgotten”)
• Right to restrict or object to processing
• Right to data portability (where applicable)
• Right to withdraw your consent at any time (for data processed on consent)
• Right to lodge a complaint with the Hungarian Data Protection Authority (NAIH)

9. Security Measures

We implement appropriate technical and organizational measures to ensure your personal data is protected against unauthorized access, loss, alteration, or destruction.

10. Contact

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us at:

Dél-Alföldi Teleházak Egyesület
Email: info@future-skill.eu